Paper-to-EDI: Digitalisation of incoming paper documents

Despite the progressive spread of EDI, even today there are still large numbers of paper documents produced and sent. The compilation, preparation, scanning and distribution of faxed orders, supplier invoices, payment advices etc. brings about considerable expenditure in costs and personnel. Without this, processing on the WWS or ERP is not practical. Without digitalisation, making full use of the potential reduction in costs is hugely impeded.

• With Paper-to-EDI, e-integration digitalises the extensive amount of paper documents, and converts them into files which you are then able to further process electronically as EDI notification.
• The 100% availability of the service makes possible fast and timely processing of all data.
• The entire scalable infrastructure is on-demand for you, for a smooth 24x7, just-in-time operation along the agreed SLAs.
• The result: all documents are available in electronic format and can be automated accordingly.

• No investment costs in digitalisation technology are required on your part.
• e-integration makes a scalable infrastructure available to you, with which support can be provided even for large load peaks at the monthly allowance.
• Resource planning taking into account holidays and illness does not apply to you.
• Data is made available to you in accordance with the agreed SLAs (Service Level Agreements).
• Through tried and tested digitalisation technology and also the well-known economies-of-scale, our process costs are clearly below your internal process costs.

• Receipt of faxes or letters addressed to you
• Digitalisation of documents through automatic data recognition systems
• Re-working of incorrect automatically recognised data
• Inspection of all verifiable data fields against master and reference data, and also logical processing rules
• Conversion of digitalised documents into EDI data formats (e.g. EDIFACT, XML)
• Delivery of the data via a communications protocol of your choice
• Identification of false documents and their classification
• Supply of false documents as an e-mail attachment, direct to your workplace, in accordance with the classification of the document