Outgoing invoices - 100% electronic and paperless!

The usage of the outgoing electronic invoice process (“e-invoicing”) leads to significant rationalisation potential in the accounts receivable department and is rightly at the top of the list of IT-oriented projects in many companies. Process costs of 4 to 6 Euros per classic paper invoice can be very quickly reduced to only a few cents by interposing the e-center.


The outgoing electronic invoice process completely eliminates the necessity of sending paper documents. e-integration offers the respectively optimal method for your situation in regard to concept, implementation and operation. You simply connect your ERP or financial accounting system with our e-center via one single interface and your invoice data is processed there as follows:

  • The invoices are transmitted to your EDI compatible customers as EDI message INVOIC (“EDI classic”)
  • In the case of customers, who are not EDI compatible, - typically SME -, your invoices are converted into a PDF documents and sent as an attachment in an E-mail.
  • Optionally, the PDF invoice is processed according to the ZUGFeRD (Forum electronic invoice in Germany) recommendation.
  • Upon request, the e-center can take over the legally compliant long term digital archiving for you or your customers.

Your benefits

  • You can effectively reduce your costs (postage, paper, archives) with the outgoing invoice process via the e-center.
  • You only have an outgoing invoice process available via one single interface.
  • You can reach all your customers using the format your customers prefer.
  • We offer you the required level of service for all processing peaks; even during holiday periods.
  • e-integration carries out all processes in a legally compliant manner taking §14 of the Value Added Tax Act, the principles of data access and auditing of digital documents (GDPdU) as well as the principles of proper computerised accounting systems (GoBS) into account.
  • The e-integration system also provides support for international invoicing.

Functionality

  • Connection to the e-integration e-center via one single interface.
  • Conversion into the invoice data format required by the customer: all common EDI/EDIFACT standards, XML, PDF, ZUGFeRD are available ...
  • Delivery of the invoices via the customer’s preferential communication channel.
  • Qualified electronic signature and verification report upon request.
  • Digital long term archiving of the accounts receivable invoices upon request.
  • We also offer sending hard copies by post for customers, who are not EDI compatible.

Contact

Detlef Schwan

Telephone: +49 (0)2102 479 - 120

References

  • Techno-Einkauf GmbH

»We as TECHNO-EINKAUF not only save costs with e-integration’s signature and verification service but can also offer our customers a genuine added value. We have been sending our outgoing invoices as PDF documents via E-mail since April. These signed PDF invoices have the verification report directly attached. Therefore, our customers have all they need, to conduct processing as well as archiving of the invoices in accordance with legal and auditing requirements. And, we also make an active contribution to environmental protection.

In line with the migration work, the team at e-integration supported us with its expertise in every respect. The project schedule was adhered to perfectly and the solution/the operation functioned without any problems right from the start. A fantastic, simple and very efficient solution for us.«

Michael Berthold, Techno-Einkauf GmbH


Further information

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You can download our latest Outgoing Invoices flyer.

Webinare

EDI Basis Webinar am 23. November 2017 [mehr]
EDI Basis Webinar am 14. September 2017 [mehr]
EDI Basis Webinar am 11. Mai 2017 [mehr]